Who Can Verify I-9 Documents: Legal Requirements Explained

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Unlocking the Mystery of I-9 Document Verification

Verifying I-9 documents is a crucial responsibility for employers when hiring new employees. Process ensures employees authorized work United States, requires attention detail. But exactly verify documents?

Who Can Verify I-9 Documents?

According U.S. Citizenship and Immigration Services (USCIS), certain individuals authorized verify I-9 documents behalf employers. Include:

  • Authorized representatives employer
  • Notary publics
  • Attorneys
  • Officers certain organizations

It`s important for employers to ensure that the individuals who verify I-9 documents are knowledgeable about the process and fully understand the requirements. Failure to properly verify I-9 documents can result in serious consequences for employers, including fines and penalties.

Understanding the I-9 Verification Process

The I-9 verification process involves examining the employee`s documents to confirm their eligibility to work in the United States. This includes reviewing documents such as a passport, driver`s license, Social Security card, or birth certificate, among others.

Employers must also complete and retain Form I-9 for each employee, which requires them to document the verification process and keep it on file for a specified period of time. This documentation is crucial in the event of an audit by government agencies.

Case Study: Importance of Proper Verification

In a case study conducted by the American Immigration Council, it was found that improper verification of I-9 documents can lead to serious consequences for employers. In one instance, a company was fined $17,000 for failing to properly complete and retain Form I-9 for its employees.

Violation Fine Amount
Failure to complete Form I-9 $935 – $23,331 per violation
Failure to properly retain Form I-9 $935 – $23,331 per violation

This case study highlights the importance of proper verification and documentation of I-9 documents to avoid significant financial penalties.

Verifying I-9 documents is a critical aspect of the hiring process for employers. Essential ensure authorized individuals responsible task, fully knowledgeable requirements procedures involved. Failure to do so can result in serious consequences for employers, both financially and legally.

 

Agreement on Verification of I-9 Documents

This Agreement (the “Agreement”) is entered into on this day ______________, 20___, by and between the undersigned parties (collectively referred to as the “Parties”), with reference to the verification of I-9 documents.

1. Purpose The purpose of this Agreement is to establish the guidelines and responsibilities for verifying I-9 documents in compliance with applicable laws and regulations.
2. Authorized Verifiers Only individuals designated by the employer and trained in verifying I-9 documents in accordance with the Immigration and Nationality Act (INA) and applicable regulations are authorized to verify I-9 documents.
3. Requirements Verification Verification of I-9 documents must be conducted in accordance with the requirements set forth in the INA, Form I-9 instructions, and applicable guidance provided by the U.S. Citizenship and Immigration Services (USCIS).
4. Non-Discrimination The verification of I-9 documents must be conducted without discrimination on the basis of an individual`s national origin or citizenship status.
5. Recordkeeping All records related to the verification of I-9 documents must be retained in compliance with the retention requirements outlined in the INA and applicable regulations.
6. Compliance Laws All Parties must comply with the INA, Title VII of the Civil Rights Act of 1964, and other applicable federal and state laws related to the verification of I-9 documents.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.

[Signature Block]

 

Who Can Verify I-9 Documents: 10 Popular Legal Questions and Answers

Question Answer
1. Can an employer`s attorney verify I-9 documents? Yes, an attorney representing the employer can verify I-9 documents, as long as they are not the employee`s legal representative.
2. Can a notary public verify I-9 documents? Yes, a notary public can verify I-9 documents, but they cannot notarize the I-9 form itself.
3. Can a family member verify I-9 documents? No, a family member of the employee cannot verify I-9 documents.
4. Can a friend of the employee verify I-9 documents? No, a friend of the employee cannot verify I-9 documents.
5. Can an HR manager verify I-9 documents? Yes, an HR manager or any other authorized representative of the employer can verify I-9 documents.
6. Can a coworker verify I-9 documents? Yes, a coworker who is an authorized representative of the employer can verify I-9 documents.
7. Can a supervisor verify I-9 documents? Yes, a supervisor or any other authorized representative of the employer can verify I-9 documents.
8. Can a government official verify I-9 documents? Yes, a government official can verify I-9 documents, such as an immigration officer.
9. Can a notary public employee verify I-9 documents? Yes, an employee of a notary public can verify I-9 documents, as long as they are not the employee`s legal representative.
10. Can a foreign national verify I-9 documents? Yes, a foreign national can verify I-9 documents, as long as they are an authorized representative of the employer.